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Connect Harlo to Zapier

Start a Zap whenever something new shows up in Harlo: a load, a delivered load, an invoice, a payment. Then send it anywhere Zapier reaches.

You'll need

  • A Harlo admin login
  • A paid Zapier plan (Webhooks by Zapier is premium)

The trigger

Harlo works with Zapier's built-in Webhooks app, so there's nothing to install.

  1. Make a Harlo API key. In Harlo, open Settings, API keys, choose Create API key, name it Zapier, and copy it. You'll paste it in a moment; Harlo shows it only once.
  2. In a new Zap, set the trigger:
    AppWebhooks by Zapier
    Trigger eventRetrieve Poll
    URLhttps://harlo-api-dev.pages.dev/v1/loads?limit=25
    Keydata
    Deduplication Keyid
    HeadersAuthorization in the left box, Bearer hk_… (the word Bearer, a space, your key) in the right.
  3. Test the trigger, then add any action: a Slack message, a Google Sheets row, an email, a CRM update.

Ready-made trigger URLs

Use one of these as the URL. Each one starts the Zap once per record.

Start the Zap when...URL after https://harlo-api-dev.pages.dev/v1
A load is created/loads?limit=25
A load is delivered/loads?status=delivered&sort=-updated_at&limit=25
An invoice is issued/invoices?limit=25
An invoice is paid in full/invoices?status=paid&sort=-updated_at&limit=25
A payment is recorded/payments?limit=25
A customer is added/customers?limit=25
A driver is added/drivers?limit=25
A POD is uploaded/documents?type=load_pod&limit=25

The filtered ones work because Zapier remembers each id: a load enters the delivered list once, when it's delivered, so the Zap starts once.

Look something up mid-Zap

To fetch more detail in a later step, add Webhooks by Zapier, GET with a URL like https://harlo-api-dev.pages.dev/v1/loads/ followed by an id from the trigger, and the same Authorization header.

  • When you turn the Zap on, Zapier notes the records already there and starts only for new ones. To bring older records across, see Spreadsheets and CSV for a one-time export.
  • Webhooks by Zapier is a premium app: it needs a paid Zapier plan. How often it checks depends on the plan.
  • Field names in Zapier match the API. Nested fields show with spaces, like Customer Name or Load Number.
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